In this advanced era, where decisive business functions are moving away from paper procedures of the past, it is the time to shift for the Paperless Payroll & One Click on shot processing that is both cost lucrative as well as time discounting. A competent online payroll solution could help organize processes and diminish payroll costs. From the management point of view, it lessens the price with utmost productivity (as manpower price dwindles).
Now, What Are The Pain Areas That HR Manager Faces?
If you are not using web-based complete payroll solution only then it works something like this:-
- At the finish of the month or whenever the company’s monthly payroll series ends, the HR crew will gather attendance data.
- This crucial data might be in the form of a soft copy / physical register that employees’ sign each day upon come in the office, or it might be a Biometric kind of device.
- After the attendance data is gathered, the HR crew will go through every single employee’s whole month’s attendance and make a catalog of all dates or miss attendance logs.
- This catalog will then be sent to the employee looking clarification/ answers.
- Afterward, the HR crew will also verify their Leave Tracker sheet merely to confirm about approved, pending/ unapproved or unpaid leaves for that particular month.
- After all this decisive data is examined, a final attendance report will be created that offers a synopsis of the number of Present days, Leaves, and Unpaid/ LOP days (Loss of Pay).
- Then this report will be used by the Finance/ Accounts crew to make a précis of all employees’ salary break-up for such specific month, as per their salary structure.
- The Accounts crew will then ahead a final payroll sheet to the HR employees for management confirmations (if any). This sheet will have a listing of all basic particulars of every single employee such as gross salary amount, any deductions (comprising of Loss of Pay), and the final net amount.
- Once there’s a final go-forward from the HR employees, a bank format sheet will be arranged and organized by the Accounts workforce so that the company’s bank could be officially notified of moving the requisite net salary in individual employee’s bank account.
Go For Paperless Payroll & Save Time And Money
Setup Payroll : Completely based on how easy or intricate your payroll processes are, you can use HRMS to establish several options/ factors that the online application uses to computerize the processes. For example, you can list your employees by making unique employee code numbers, assemblage them based on their employee status. You can even make employee categories like Grade, Department, Cost Center, Location, etc., to assemblage them based on common aspects.
Inputs for HRMS : It helps auto-update of attendance, leave, and calculation of salary components. Properly handling employee information, disembark at payable days, leaves, one-time payments, etc., are few of the monthly transactional HR responsibilities. Having a crystal clear overview of this information is a decisive payroll job. With HRMS, you no need to worry about manually organizing these inputs as well as passing to the Payroll Processor. Thus, HR to Payroll end-to-end automation could be attained.
Flexible Payroll Process : HRMS has abridged the payroll procedure by an automatically driven process. Likewise, revising employee information, managing employee salary modification, paying arrears, subtracting LOP, revising employee PAN number, stop payment information, and afterward execute monthly actions like processing payroll, preparing payroll statements, cross-checking payroll differences, emailing payslips, etc. Payroll procedure is at your fingertips and the cloud technology made the geographical propinquity, a myth. You can easily access the software as well as process, anywhere – anytime.
MIS : Generating Payroll MIS is not a nightmare anymore. Statutory Reports and Statements are an essential slice of your payroll jobs. Be it reports & statements related to payout, profession tax, leaves & managements reports, ESI, reimbursements, PF, loan, payroll control, income tax, you can now simply manage them all with ease using HRMS.
Paperless Advantages to the Employer
- Safely backs up all of your employee payroll data
- Business prices related to hardware could be lessened
- All of your employee payroll information is at one place
- Diminishes the time your employees spend finding for documents
- You can process payroll from any device according to your own time
- Simple association with your accountant for tax generation purposes
- Paperless payroll facilitates cut down on paper as well as waste in the office
- Lesser payroll errors
- Funds are instantly accessible on the pay date
- No more worries about the loss or stolen paychecks
- No more waiting in line at the bank of drop their paychecks
Disclaimer: This Blog/Information/News Item/Press Release has been Posted/Reposted by Megasoft Solutions India.
